Transaction Coordinator for Top Real Estate Investment Group

** Please pay specific attention to the instructions below on how to apply ** Applications that do not follow the instructions will NOT be opened

Who are we looking for?

Top Real Estate Investing Team seeks a dynamic, highly self-reliant, goal-oriented, full-time administrative professional that’s interested in a long-term career in real estate. We want someone that can help take our team to the next level! This individual will manage all of the files for each property our company is in the process of acquiring and disposing of properties and will be the main liaison between the clients and our company. Will oversee all upcoming closings for the acquisitions and dispositions departments and will assist with other office and administrative duties for the Operations Department as needed. Also responsible for collaborating between all other departments to ensure a smooth transition of files from one department to the next. Must have the skills to work under pressure and time deadlines, be highly organized, efficient and detail oriented. Ability to multitask efficiently and delegate effectively. Needs to possess excellent communication and people skills. Must be self-motivated and driven to succeed on an individual and team levels. Team player, positive attitude and enthusiasm are a must.

This individual must have excellent computer and database management skills and be very knowledgeable with the internet and social media sites. Must have the ability to be somewhat flexible with hours and have excitement for growth and future opportunities. Real estate administrative experience is mandatory, having either Title experience., real estate experience, mortgage experience or paralegal experience is key to this job

What's in it for you?

  • Work for a growing company with learning and career opportunities for you
  • Highly competitive salary and bonus structure
  • Opportunities for additional compensation for helping us grow the company.
  • Work in a highly engaged Virtual office environment, and on a team where everyone has each other’s backs and supports you 110%
  • Working with a company where you can make a real difference in our clients’ lives and our company’s success.
  • Always work from home

What will you do?

These are the standards a well-above-average performer will maintain or exceed:

The Transaction Coordinator is an individual who is outgoing, draws energy from working with people, and is optimistic. They are willing and able to provide “referral worthy” customer service while efficiently and effectively managing the entire real estate acquisitions and dispositions closing processes with very little oversight, and at little or no hassle to clients and third parties. This person relishes the opportunity to build, implement, and efficiently manage multiple systems and coordinate with other team members. They require not only an administrative mind, but also a sales orientation. They are resourceful and deeply committed to creating and using multiple systems to help the team complete their tasks the right way with a high degree of quality (not letting anything slip through the cracks), impeccable attention to detail, and always providing amazingly consistent communication and follow-up. They have a strong sense of urgency, but not at the expense of quality. This person has immense focus and can do one thing for a long time without getting distracted.

This individual may exhibit some drive and desire to influence; however, the overriding marker of his/her behavior is persistence and stability. They demonstrate on a daily basis the knowledge, attitudes, skills, and habits of a high achiever who is committed to putting clients first, doing the right thing even when no one is looking, being adaptable to change, always seeking to learn more, and is solutions oriented. This person should have training and/or prior experience in real estate or title, including communication through email, text, and over the phone. The Transaction Coordinator is deeply committed to supporting our team in achieving greater and greater levels of success, and to growing his/her own skills while developing into a supportive leader within the team. As the success of the team grows, this individual will be responsible for analyzing and upgrading systems within the Operations Department to be completed to exacting standards with maximum efficiency.

Core Values - what we stand for as a company:

Positive Attitude – Having a can-do attitude and staying positive.

CANI – Constant and Never-Ending Improvement.

Excellence – Commitment to continuous improvement. Challenge the status quo.

Whatever it takes – Go above and beyond to make things happen 

Leadership – Operate with extreme ownership.

Transaction Coordination duties and responsibilities include, but are not limited to…

Oversight or Execution of the following:

  • Act as liaison between Acquisition and Dispositions Agents, real estate agents, clients, attorneys, escrow companies, and mortgage brokers during the closing process of a real estate sale to ensure that fiduciary service is delivered from contract-to-close.
  • Be the first point of contact/resource for the Easy Sell team and clients regarding all questions that arise throughout the closing process (and attorneys, lenders, appraisers, escrow office representatives, other transaction coordinators/realtors, etc.)
  • Introductory call & email to the client with copies of all listing paperwork & everyone’s contact information.
  • Create a property file for all transactions, maintain detailed notes, records, and compliant files for all transactions.
  • Order a preliminary title commitment & required form from the escrow agent.
  • Coordinate with Acquisition and Dispositions Agents and their clients to ensure all required paperwork and tasks are completed for the property to be listed.
  • Preparation of all compliance documents, comparative market analysis, pro forma as needed.
  • Upload all inventory info to required data management programs.
  • Communicate regularly with clients to include progress reports, send them reminders on tasks they need to complete and let them know what to expect in each step of the closing process.
  • Establish relationships and share relevant information with all third parties, including but not limited to photographers, stagers, inspectors, appraisers, attorneys, escrow office representatives, and other agents to ensure a smooth closing process.
  • Monitor, review, & complete all time-sensitive tasks & deadlines through our cloud-based transaction management system.
  • Coordinate and confirm that escrow and option deposits were delivered on time to the escrow agent.
  • Order, confirm, and inform all parties of all scheduled inspections upon execution of a contract.
  • Assist in preparation of all contract addenda and amendments once our Acquisitions/Dispositions/Realtor have finalized negotiations, draft any addenda needed along the way, and keep a record of them on file and ensure they are shared with relevant parties.
  • Effectively manage the administrative tasks involved in closing a real estate sale.
  • Acquire existing survey & title policy (if they exist & are still valid); make sure new survey is ordered by the escrow agent, if needed
  • Upload all contract documents into our compliance system & facilitate any corrections and/or missing signatures as needed.
  • Communicate with applicable Easy Sell team members on a daily or weekly basis throughout the transaction regarding all important dates, missing documents, calendar reminders, file compliance status, etc.
  • Obtain copy of the title commitment, confirm receipt by client.
  • Confirm with lenders that buyer has completed required loan items.
  • Coordinate the appraisal, as needed.
  • Confirm receipt of HOA/condo documentation approval by the escrow agent & lender
  • Monitor underwriting process through receipt of loan commitment & appraisal, followed by the clear to close.
  • Prepare all necessary documentation to have a Net Proceeds / Commission Disbursement Authorization form generated for each sale.
  • Coordination of closing date, time, and location with all involved parties – if mail away, confirmation of receipt return of closing documents package – and notify all parties
  • Provide escrow agent & lender with all documentation needing signatures/initials/dates, confirm commission amount, & any required invoices to be paid at closing.
  • Ensure timely delivery of lender closing documents to escrow agent.
  • Ensure escrow agent has delivered wiring instructions to buyer before closing.
  • Review all settlement statements/closing disclosures for accuracy, & send them to applicable EASY SELL team members, & our client for review
  • Follow up with our clients after the sale to check in and request a testimonial and referrals to other potential buyers and sellers of real estate.

General business operations include, but are not limited to…

Oversight or Execution of the following:

  • Scheduling of appointments
  • Maintain contact database system and back-office support.
  • Supplemental support to team management and other EASY SELL team members
  • Demonstrate “servant leadership” – never ask another team member to do something that you yourself would not do. Everyone on our team needs to lead from the front!
  • Bringing constructive feedback and healthy opportunities back to leadership for conversation

Position requirements:

  • Must be comfortable  working virtually from home.
  • At least 2+ years of experience in an administrative role in real estate , title, paralegal or mortgages 
  • Excellent attention to detail is a must.
  • Ability to communicate effectively and efficiently, and coordinate with other department heads and EASY SELL team members
  • You will be asked to perform other tasks not listed above on an as-needed basis, so flexibility and adaptability to change is a must.
  • Must be highly computer and technology literate – especially with PC platforms, the Microsoft Office suite of products, various CRM systems, and Google Apps for Business
  • Must have a reliable computer with at least 250 Gb of hard drive space, a fast processor, ability to create and view Adobe PDF’s, and the Microsoft Office suite of products (Word, Excel, PowerPoint, etc.)
  • Must have a reliable smartphone with a sizable data plan.

Job Type: Full-time

Pay: $45,000.00 - $65,000.00 per year Plus Bonus

How To Apply For This Position

Your Next Step: To be considered for an interview you must follow the next two steps.
  1. email me at tceasysellrole @ gmail. com. Important. In the subject line write “Billy. I’m perfect for this rock star Transaction Coordinator and job here’s why!”. In the body of the email tell us why you’d be perfect for this position. Make sure you attach a copy of your resume. 
  2.  next we will send you a link to take two placement tests- they will take 14 minutes to complete